10 Best Apps to Improve your Productivity
When it comes to improving productivity, we are all looking for shortcuts. There are countless apps out there that promise to do this for us, but how many really do deliver on these promises?
We have done our research and come up with the top 10 best apps to improve your productivity. We scored these in terms of how easy they were to use, the features that they offered and how well they worked.
The apps that we have chosen can either be tried for free or bought at a reasonable rate.
Evernote is a highly effective way to get organized. It allows you to take notes, save clips of things that you find online, and make to-do lists. The app can be downloaded to your laptop, desktop, tablet and smartphone, and syncs automatically across all your devices.
You choose the format you want to use – from creating simple text notes to whole notebooks. You can take notes in various different forms, from web clippings through to sketches and audio notes.
There is also the ability to search all notes and pictures and to collaborate with other users as well through Evernote.
Choose to start with a free account and, if you like it, you can upgrade to one of three paid plans to access more space and more features.
Microsoft To-Do makes organizing and keeping track of things you need to do wonderfully. It is designed well and allows you to make to-do lists in every area of your life. Keep one master list or split it into several different sections.
The app makes smart suggestions on how you can fit everything into your day and allows you to schedule the things that you need to do quickly and efficiently.
Schedule for the day, the week, or even month by month so that you never forget important dates like anniversaries or birthdays again.
You can make the notes as complex or as simple as you like to ensure that you get the best out of the app. It syncs easily between devices so that you can check your to-do list from anywhere in the world.
Best of all, it’s free.
Asana is especially useful if you need to work in a team environment. You have access to all the basic features for free for a team of up to fifteen people. If that’s not enough, you can upgrade to Asana Premium.
You can schedule tasks for yourself or other users simply and easily. You are able to break tasks down into sub-projects and set due dates, etc. for each. The system allows you to create tags for each project so that each member of the team is able to see the real-time progress of the project.
As due dates approach, the app sends email reminders and communication between team members in a quick and easy way. The app also allows the use of emojis and voice notes to make communication faster.
This app has a somewhat novel approach based on the Pomodoro Technique. This technique encourages you to work on a project for a set amount of time, devoting all your focus to it. The app helps you maintain focus by providing incentives for not using your phone during this time.
It is simple enough – you access the app when you want to remain focused. At this time, a virtual seed for a tree is planted. If at any time during the prescribed period you leave the app to check other messages, etc. your tree will start to wither and die.
As time passes, you start to build up a virtual forest. This becomes a visual representation of how productive you have been, allowing you to see productivity patterns and lapses and make corrections accordingly.
There is a small initial fee to download the app.
Noisli is an app designed to create white noise that will help you focus. You can choose from a range of pre-set tracks such as Wind, Rain, Water Stream, Rumbling Train, etc. You are also able to mix and match tracks so that you get the perfect background noise for your task.
You can use the app to help you focus on work, to drown out irritating noises or to help you fall asleep at night. The app includes a timer as well so that you can automatically fade out when a specific amount of time has passed.
It works both online and offline. There is a small fee to download the app initially.
Pushbullet makes it simple to move links or pictures from your phone to your laptop or back again. The app also allows you to subscribe to things that interest you through their Channels option. This means that you are alerted whenever something new comes up in that area.
It also allows you to connect with your friends and offers a messaging app as well. Where this app is extremely useful is that it syncs your computer and phone. You are able to access your Whatsapp messages or monitor social media through your computer, even while your phone is busy charging.
It’s great if you want to keep in touch without having to check your phone all the time and it is a free app.
Scabot is the ultimate scanning app. It allows you to quickly and easily scan documents for online storage or sharing. You can also use it to send faxes. It integrates with several productivity applications and allows you to scan documents, pictures, contacts, QR codes, phone numbers, etc.
It allows you to search the documents and to enhance the scan so that you get the best possible results all the time.
The basic services are free but you get even more if you upgrade to Scanbot Pro. This allows you to sync your devices, use text recognition, edit and sign documents and apply encryption.
Scan whatever you need to quickly and easily store or share it. The Pro version is available for a once-off payment that is reasonably priced.
Are you tired of having to remember a number of different passwords for different sites? With LastPass, you can store all these passwords in one secure location. You add your sites to LastPass and then, whenever you need to sign in, you just need to enter your password for LastPass. It will then automatically complete your password details whenever you need to sign into an account. It can be used across a range of devices.
It helps you keep all your information safe and also allows you to store notes, photos, audio and video. You can also make use of TouchId or an optional PIN code to make things easier if you. TouchId allows you to use your fingerprint instead of a password.
The app will work offline as well and includes a security feature that notifies you when sites or services on your list have been hacked.
Basic access is free but you can upgrade for a reasonable annual fee.
Ever wish it was easier to manage your social media accounts and posts? Buffer allow you to schedule your social media posts in advance and release them automatically at the set time and date you choose.
This allows you to ensure that your posts receive maximum exposure by being released at peak times during the day.
It is also extremely convenient because you can manage all of your social media accounts from the one app. You get to share information from any of your preferred apps – whether that is from email, internet apps, etc.
The app also has a feature that lets you know how each post performs to allow you to tweak peak times for posting or find out which types of posts are more engaging for your followers.
A basic account allows you to connect three social media accounts and lets you schedule 10 monthly posts. You can increase the number of posts, etc. by choosing one of the paid plans.
Google Calendar makes time management and scheduling a lot simpler. You can choose to view the calendar for the day, the week or the month.
The Calendar will automatically pull events such as hotel reservation dates from your Gmail account and add them. If you want to create an event, such as a staff meeting, you just need to set it up and invitations will be sent out to the invitees.
They can then confirm or decline attendance and you will be notified accordingly. Their Google calendar will automatically be updated and they will receive a reminder just before the due date.
You can use it for goal setting as well – all you need to do is add something like, “Go to gym every second day” and the calendar will add it automatically.
The app and all its features are free.
And there you have it – the top 10 productivity apps. With everything that you could need – from apps to help you focus, to apps that help you organize your whole life, this comprehensive list covers every productivity app worth having.
But, don’t just take our word for it – check them out for yourself and start getting more productive today.